Human Resources Policies

HR001.2 Performance Evaluation Policy for Unclassified Staff and Specific Academic Administrators July 11, 2018

This policy establishes a framework to ensure that unclassified staff employees and certain academic administrator employees are evaluated in a timely, objective, and consistent manner pursuant to this policy and related procedures.

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HR001.S1 Implementation Procedures for Performance Evaluation for Unclassified Staff and Certain Academic Administrators - May 14, 2015

This document describes general implementation procedures developed to effectuate the Performance Evaluation for Unclassified Staff and Certain Academic Administrators Policy purpose of a timely, objective, and consistent annual performance evaluation process for covered employees.

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HR002.1 Compensatory Time Policy For Unclassified Exempt Staff - August 1, 2017

This policy defines the parameters of earning and using compensatory time by unclassified exempt staff.

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HR004.1 Ethics Education and Training Policy and Procedures - July 11, 2018

The Louisiana Legislature enacted the Louisiana Code of Governmental Ethics to promote the proper functioning of democratic state government by establishing ethical conduct expectations, disclosure, and ethics education and training requirements for all elected officials and public employees

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HR005.1 Employee Tuition and Fee Policy - December 10, 2018

The ULM Employee Tuition and Fee Policy provides specific information regarding the benefit of tuition reduction and waiver of certain fees offered to Employees, Spouses and/or Dependent Children for enrollment in a degree program offerred by ULM as a host institution.

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Performance Evaluation for Unclassified Staff and Certain Academic Administrators Implementation Procedures - March 7, 2016

unclassified staff evaluation process

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Performance Evaluation for Unclassified Staff and Certain Academic Administrators Policy - March 7, 2016

Unclassified staff evaluation process

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ULM Records Management Policy - April 6, 2016

policy for records management and retention

File https://webservices.ulm.edu/policies/download-policy/233
Americans With Disabilities Act Policy - May 25, 2010

The Americans with Disabilities Act of 1990 provides people with disabilities access to employment, public accommodations, public services, transportation and telecommunications. The Americans with Disabilities Act provides federal civil rights protection to people who are considered disabled.

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Anti-Discrimination and Harassment Policy - January 28, 2014

The University of Louisiana at Monroe is committed to offering all employees and students or users of University facilities a campus environment free from all forms of harassment, discrimination and/or retaliation in the workplace. No employee (staff, faculty, and administrator) or student, male or female, should be subjected to unsolicited and unwelcome overtures or conduct, either verbal or physical. All members of the University community should be treated with dignity and fairness without harassing conduct, which stifles productivity and hampers academic and professional motivation.

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Children in the Workplace - January 1, 2015

Children in the Workplace

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Criminal Background and Financial Credit Check Policy - August 1, 2013

Criminal Background and Financial Credit Check Policy

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Criminal Background and Financial Credit Check Procedures - August 1, 2013

The purpose of this document is to provide internal procedures for conducting criminal background checks and consumer credit reports for faculty, staff and candidates for employment at the University of Louisiana-Monroe. Criminal background checks and consumer credit reports are intended to create and sustain a safe environment for all members of the university community.

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Crisis Leave Pool (Classified Employees Only) - July 1, 2006

The Crisis Leave Program is available to eligible classified employees experiencing a serious illness/injury or that of an eligible family member. The classified employee who meet eligibility under the Family and Medical Leave Act and who have insufficient paid leave balances to cover the family illness may request leave hours from the Crisis Leave Pool. Appropriate forms must be completed to request leave hours from the Pool.

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Demotion Pay - July 28, 2004

A Demotion is a change of a permanent or probationary classified employee from a position in one job to a position in another job, which is assigned to a pay grade with a lower maximum rate of pay.

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Drug Testing - August 31, 2005

LA RS 49:1001-1021 authorized the University to proceed with drug testing of ULM employees. The context of this policy will be pursuant to this statute and to the Drug-Free Schools and Communities Act of 1986, the federal Drug-Free Workplace Act of 1988, the Drug-Free Public Housing Act of 1988, the Louisiana Drug Testing Act of 1990, the Omnibus Transportation Employee Testing Act of 1991, the Federal Highway Administration procedures, Title 49CRF part 40 and part 382 et al., LA Revised Statutes 23:1081 and 1601, and Executive Order MJF 98-38.

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Drug-Free Workplace - August 31, 2005

ULM is committed to maintaining a drug-free workplace and workforce free of alcohol and substance abuse and to rigorously comply with the requirements of the Federal Drug-Free Workplace Act of 1988.

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Employee Recognition Policy - November 6, 2013

This document is available as: Microsoft Word Document.

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Equal Employment Opportunity Policy - December 6, 2016

The University of Louisiana at Monroe firmly supports the policy of Equal Employment Opportunity as set forth in the University's Equal Employment Opportunity Policy.

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Extraordinary Qualifications/Credentials - September 13, 2011

The policy establishes procedures through which the University determines the entry salary for classified Civil Service applicants hired with extraordinary qualifications and credentials.

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Family Medical Leave - August 13, 2012

Federal regulations require the University to designate Family Medical Leave to eligible employees who need to attend to their medical needs or that of an eligible family member. The Family Medical Leave Act requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons regardless of whether the employee has sufficient annual or sick leave balances.

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Flexible Work Hours Policy - March 18, 2013

Establishes the University's policy on flextime schedules.

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Grievance Policy Classified - January 9, 2008

It is the intention of the Classified Employees Grievance Policy to provide the classified employees a method to be heard and a venue for the resolution of grievances. Actions of discrimination, harassment and/or retaliation should be submitted to the appropriate administrator as outlined in the University's Anti-Discrimination and Harassment Policy.

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Grievance Procedure Unclassified Non-Faculty - August 23, 2005

This grievance policy has been established for the University's unclassified non-faculty staff. The policy is intended to cover employee complaints, grievances and the appeals process occurring during the course of employment at ULM. Actions of discrimination, harassment and/or retaliation should be submitted to the appropriate administrator as outlined in the University's Anti-Discrimination and Harassment Policy.

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Hiring Policy ULS M-18 - March 28, 2014

Hiring without regard to retirement status and without regard to prior complaints of discrimination of other protected EEO activity.

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Insurance Coverage for Separation Employees - July 25, 2006

This policy has been established to provide guidelines for the continuation of insurance benefits for separating employees.

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Leave Prior to Separation - March 16, 2005

Establishes the University's policy on the use of annual and/or compensatory leave immediately preceding resignation, termination, or retirement. The employee shall not engage in employment during this leave period, which would otherwise be prohibited during the employee's regular employment (The Louisiana Code of Governmental Ethics (R.S. 42:1121)).

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Minimum Supervisory Training Policy - July 1, 2018

The Louisiana Department of Civil Service has established a minimum set of training guidelines for designated civil service supervisors. This policy gives guidelines for ULM employees covered by the state policy.

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New Employee Orientation Policy - August 1, 2013

This policy applies to all employees at the university. Specifically, this policy includes any person who is employed by the university on a part-time or full-time basis, including but not limited to all faculty, unclassified staff, classified staff, and casual wage (WAE) employees.

File https://webservices.ulm.edu/policies/download-policy/409
Optional Pay Adjustment Policy & Questionnaire - April 2, 2017

Establishes the University's policy which ULM grants individual pay adjustments to permanent classified employees for retention of an employee, to adjust for pay differentials, to compensate employees for performing additional duties or to recruit employees.

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Preventing and Addressing Retaliation ULS M-12 - March 28, 2014

University of Louisiana System Policy M-12

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Prohibited Political Activity - July 18, 2014

Do's and Don'ts for State Classified Employees regarding elections.

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Promotional Pay(Classified Employees Only) - September 13, 2011

A Promotion is a change of a permanent classified employee to a job which is assigned to a pay grade with higher maximum pay. Employees pay for promotion will be determined based on Civil Service Rule 6.7.

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Report of Material in Non Conformance With ULM Policies - February 18, 2014

REPORT OF MATERIAL THAT IS BELIEVED TO NOT BE IN CONFORMANCE WITH ULM POLICIES REGARDING DISCRIMINATION AND RETALIATION ON THE BASIS OF RETIREMENT STATUS OR AGE OR ANY OTHER PROTECTED CLASS

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Return to Work - August 31, 2005

The University has established a return to work policy to assist with the transition of an employee, who has been out due to Workers' Compensation, back into the workforce.

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Shared Sick Leave Policy (Faculty and Unclassified Staff only) - July 1, 2009

The Shared Sick Leave Policy is available to eligible faculty and unclassified staff experiencing a serious illness/injury. Eligible faculty and unclassified staff who meet eligibility and who have insufficient paid leave balances may request leave hours from the Shared Sick Leave pool. Appropriate forms must be completed to request leave hours from the pool.

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Special Entrance Rate Policy - February 5, 2014

Establishes the policy and procedure through which the University determines the entrance rates for qualified Classified Civil Service positions.

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Transfer Hiring Policy - September 7, 2006

Established guidelines for the hiring of Civil Service (classified) employees who are transferring in from another state agency with permanent status.

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Unclassified Staff Handbook - March 26, 2014

The Unclassified Staff Handbook contains general information and guidelines and is not intended to be comprehensive or to address all possible applications of, or exceptions to, the general policies and procedures described. Some subjects described here are covered in detail in official policy documents. Employees should refer to these documents for specific information, as the Unclassified Staff Handbook may only provide a brief summary. The Unclassified Staff Handbook articulates the privileges and obligations of unclassified staff. The information in the Unclassified Staff Handbook should be supplemented by the Rules of the ULS Board of Supervisors for State Colleges and Universities under the Louisiana Board of Regents.

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Unscheduled Absence Policy - May 29, 2013

Within the guidelines of Civil Service Rule 12.6, the University has adopted this policy to encourage responsible use of leave by all classified employees. The intent of this policy is not to punish classified employees, but to consider the greater good of the state service by reducing unscheduled, disruptive absenteeism. It is also intended to improve morale by reducing the negative effects of absenteeism on co-workers and to improve the state's service to its clients and customers by promoting good employee attendance.

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Workers' Compensation Policy - June 20, 2012

The purpose of this policy is to establish the responsibilities and rights of the employee and employer as they pertain to Louisiana Workers Compensation Laws (Chapter 10, Revised Statute 23).

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Workplace Violence - October 11, 2005

The purpose of this policy to ensure the highest standard of safety for all faculty, staff, students and visitors on this campus. The University will take all reasonably available steps to protect all such persons from violence.

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