Controller’s Office Policies

CO001.3 Travel Card/CBA Policy September 30, 2019

This policy provides information on how to obtain and use a Travel Card/Cardless Billing Account (CBA) for specific travel expenses associated with authorized University Travel.

PDF icon https://webservices.ulm.edu/policies/download-policy/323
CO002.1 Cash Handling Policy and Procedures - September 30, 2019

This policy outlines the University rules and procedures for the proper handling of cash, including the responsibilities of University employees involved in the cash handling process. Cash is defined as currency, coin, check, money order, travelers check, credit card, or debit card.

PDF icon https://webservices.ulm.edu/policies/download-policy/321
Centralized Cash Management and Investment Policy - Interim Policy - June 5, 2018

The University of Louisiana at Monroe (ULM) conducts investment activities under the authority provided from R.S. 49:327. This statute provides institutions of higher education the legal authority to promulgate and implement standards and policies relative to cash management and investment activities.

PDF icon https://webservices.ulm.edu/policies/download-policy/637
Collection Policy for Returned Checks and Electronic Payments - June 28, 2016

This policy is responsible for initiating and monitoring all collection efforts for returned checks. 

PDF icon https://webservices.ulm.edu/policies/download-policy/269
Drop Policy, New (Effective Fall 2011) - May 24, 2011

Effective with the Fall 2011 semester, this new drop policy will enable the University to operate in the most effective and efficient manner possible, with regards to students' intent to enroll.

PDF icon https://webservices.ulm.edu/policies/download-policy/271
Late Payment Fee Policy - July 15, 2011

Students will not be dropped for non-payment; however, students with a balance after the fee payment deadlines will be charged a late payment fee.

PDF icon https://webservices.ulm.edu/policies/download-policy/273
Leave of Absence Without Pay for Unclassified Employees & Faculty Policy - March 11, 2008

Leave of absence without pay may be granted to employees for good cause. Such leaves will be approved based upon the ability of the granting department to continue to provide on-going and necessary services. Employees may be required to take any part or all of accrued annual, sick, and/or compensatory leave prior to being granted leave without pay depending on the reason.

PDF icon https://webservices.ulm.edu/policies/download-policy/275
Long Distance Telephone Policy - August 13, 2015

Long distance telephone usage is for ULM business purposes only. A personal phone call log document is linked from the policy, and available on the Controller's Office forms page.

PDF icon https://webservices.ulm.edu/policies/download-policy/277
New Drop Policy - May 24, 2011

This new drop policy, effective as of Fall 2011 semester, replaces any old existing policies, including the late payment policy prior to the fall semester.

PDF icon https://webservices.ulm.edu/policies/download-policy/279
Non-Resident Alien Tax Policy - March 4, 2008

For Federal Income tax purposes, non-citizens of the United States are classified by the Internal Revenue Service (IRS) as either RESIDENT or NONRESIDENT aliens. Non-citizens of the United States are required to have a valid VISA classification before payments are made. Before a non-citizen of the United States is paid as an employee (wages), or non-employee (honoraria, scholarships and fellowship grants); residency status has to be determined. The IRS has two tests for residency status: the green card test and the substantial presence test.

PDF icon https://webservices.ulm.edu/policies/download-policy/281
Payroll Vouchers Policy & Procedures (Including Overload & Casual Wage Labor) - July 3, 2012

Process established in the Payroll Office for Overload, Overtime Payroll Vouchers and Casual Wage Labor Vouchers (Including Overload). Any employee requesting overload or overtime pay will be required to provide an approved leave report if the time worked by the employee is during normal work hours.

PDF icon https://webservices.ulm.edu/policies/download-policy/283
Policy on Cashing Employee or Student Checks - August 14, 2008

In order to cash a personal check (Faculty, Staff, or Student) on campus, you must be a member of La Capitol Federal Credit Union.

PDF icon https://webservices.ulm.edu/policies/download-policy/285
Recoupment of Overpayments Policy and Procedure - March 11, 2018

Overpayments occur when compensation that is not owed to the employee is paid in error. This includes but is not limited to overpayment of wages, annual and sick leave paid in error, as well as, erroneous refunds of deductions. Unearned payments to employees are prohibited by Article 7, Section 14 of the Louisiana State Constitution which prohibits the donation of public funds.

PDF icon https://webservices.ulm.edu/policies/download-policy/287
Special Meals Policy - October 19, 2010

A department head, through the ULM President, may authorize a special meal within allowable rates to be served in conjunction with a working meeting of departmental staff.

PDF icon https://webservices.ulm.edu/policies/download-policy/289
Student Refunds - September 12, 2013

All student refunds are now handled by HigherOne.

PDF icon https://webservices.ulm.edu/policies/download-policy/291
Student Worker General Policy - June 3, 2018

Student workers can by funded through federal funds or state funds. Federal College Work Study Students at ULM are called 04 workers and State College Work Study Students are called 03 workers.

PDF icon https://webservices.ulm.edu/policies/download-policy/293
Temporary Petty Cash Requesting and Receiving Procedures - April 18, 2007

Procedures for Requesting and Receiving a Temporary Petty Cash amount.

PDF icon https://webservices.ulm.edu/policies/download-policy/295
Travel Policy - September 13, 2011

All In-State Conference, all Out-of-State and all International travel must be authorized and approved in writing by the appropriate Dean or by the appropriate Vice President or Chief Business Officer. A file shall be maintained in the Controller's Office on all approved travel authorizations. Travel Authorizations must be completed even if the travel involves no expenses.

PDF icon https://webservices.ulm.edu/policies/download-policy/303
Travel Tips - September 13, 2011 PDF icon https://webservices.ulm.edu/policies/download-policy/305
Travel Procedures - July 25, 2008

These procedures are for In-State Conference Travel and all Out-of-State Travel.

PDF icon https://webservices.ulm.edu/policies/download-policy/307
Tuition and Fees Appeal Policy - October 26, 2015

The purpose of the Student Tuition and Fees Appeal Policy is for the Appeal Committee to consider appeals from students who encounter extenuating circumstances during the course of a semester which prevent him or her from completing the required course work for the semester.

PDF icon https://webservices.ulm.edu/policies/download-policy/311
Tuition and Fees Refund Policy - Summer - February 11, 2011

A student who resigns from summer classes may receive a 100% refund through the second day of class ONLY. No further refunds for resignations are applicable.

PDF icon https://webservices.ulm.edu/policies/download-policy/313
Tuition and Fees Resignation Refund Policy - Fall and Spring - February 3, 2015

A student who resigns from the University under the conditions listed may receive a partial reduction of regular tuition, out-of-state tuition and student activity fees. The student must officially resign through the Registrar's Office.

PDF icon https://webservices.ulm.edu/policies/download-policy/315
Rental Car & Mileage Policy - September 12, 2011 PDF icon https://webservices.ulm.edu/policies/download-policy/327