Controller’s Office Policies

This policy outlines the University rules and procedures for the proper handling of cash, including the responsibilities of University employees involved in the cash handling process. Cash is defined as currency, coin, check, money order, travelers check, credit card, or debit card.

The purpose of the Student Tuition and Fees Appeal Policy is for the Appeal Committee to consider appeals from students who encounter extenuating circumstances during the course of a semester which prevent him or her from completing the required course work for the semester.

This policy is responsible for initiating and monitoring all collection efforts for returned checks. 

Students will not be dropped for non-payment; however, students with a balance after the fee payment deadlines will be charged a late payment fee.

Long distance telephone usage is for ULM business purposes only. A personal phone call log document is linked from the policy, and available on the Controller's Office forms page.

For Federal Income tax purposes, non-citizens of the United States are classified by the Internal Revenue Service (IRS) as either RESIDENT or NONRESIDENT aliens. Non-citizens of the United States are required to have a valid VISA classification before payments are made. Before a non-citizen of the United States is paid as an employee (wages), or non-employee (honoraria, scholarships and fellowship grants); residency status has to be determined. The IRS has two tests for residency status: the green card test and the substantial presence test.

In order to cash a personal check (Faculty, Staff, or Student) on campus, you must be a member of La Capitol Federal Credit Union.

A department head, through the ULM President, may authorize a special meal within allowable rates to be served in conjunction with a working meeting of departmental staff.

Student workers can by funded through federal funds or state funds. Federal College Work Study Students at ULM are called 04 workers and State College Work Study Students are called 03 workers.

All In-State Conference, all Out-of-State and all International travel must be authorized and approved in writing by the appropriate Dean or by the appropriate Vice President or Chief Business Officer. A file shall be maintained in the Controller's Office on all approved travel authorizations. Travel Authorizations must be completed even if the travel involves no expenses.

These procedures are for In-State Conference Travel and all Out-of-State Travel.