Controller’s Office Policies

The University of Louisiana Monroe’s Travel Card/CBA (Controlled Business Account, cardless) Policy defines the procedures and guidelines associated with obtaining the Travel Card/CBA account and the appropriate use of the card/account. The Travel Card is a Visa Credit Card issued by the Bank of America (BOA) to be used by ULM employees to pay for specific travel expenses. The CBA non-card account is issued for departmental use by a cardholder for individuals and groups associated with the department, college, or other, as needed.

The University of Louisiana at Monroe (ULM) conducts investment activities under the authority provided from R.S. 49:327. This statute provides institutions of higher education the legal authority to promulgate and implement standards and policies relative to cash management and investment activities.

The purpose of the Student Tuition and Fees Resignation Refund Policy is to define the terms in which a student withdrawing from individual class(es) or all classes may be eligible for a full, partial, or no refund.

Effective with the Fall 2011 semester, this new drop policy will enable the University to operate in the most effective and efficient manner possible, with regards to students' intent to enroll.

Leave of absence without pay may be granted to employees for good cause. Such leaves will be approved based upon the ability of the granting department to continue to provide on-going and necessary services. Employees may be required to take any part or all of accrued annual, sick, and/or compensatory leave prior to being granted leave without pay depending on the reason.

This new drop policy, effective as of Fall 2011 semester, replaces any old existing policies, including the late payment policy prior to the fall semester.

Process established in the Payroll Office for Overload, Overtime Payroll Vouchers and Casual Wage Labor Vouchers (Including Overload). Any employee requesting overload or overtime pay will be required to provide an approved leave report if the time worked by the employee is during normal work hours.

Overpayments occur when compensation that is not owed to the employee is paid in error. This includes but is not limited to overpayment of wages, annual and sick leave paid in error, as well as, erroneous refunds of deductions. Unearned payments to employees are prohibited by Article 7, Section 14 of the Louisiana State Constitution which prohibits the donation of public funds.

All student refunds are now handled by HigherOne.

Procedures for Requesting and Receiving a Temporary Petty Cash amount.