Reservation Form and Checklist

Date:

Month

Day

Year

Requesting Department, Program or Organization:

Contact Name:

Cell Phone:

Office Location:

Requested Date:

Month

Day

Year

Time:

(based on availability)

Estimated Group Number:

Location of Event:

Requesting Agent will need to reserve the place for the event and coordinate all set-ups for event. Contact Event Services at 318-342-1900 or the appropriate authority to reserve the availability of space on campus. For reservation add one hour prior and afterwards for set-up/clean up.

Request for Painting Session: Select one and provide the name of the chosen entity.

Student Group:

Residents/Res Life/Hall:

College/Program:

Organization:

Employees/Departmental Group:

POP :

PREP:

Pre-designed Painting Name/Number:

Other:

This event will have a speaker during the art session:

Yes

Requesting Agent will need to reserve the place for the event and coordinate all set-ups for event. Contact Event Services at 342-1900 or the appropriate authority to reserve the availability of space on campus. Please confirm reservation. For reservation add one hour prior and afterwards for set-up/clean up.

Preferred Venue: (Requestor makes their own arrangements with department responsible for reservations)

Other

See Checklist for planning an event: Checklist for planning an art session:

1) Request venue from authorized employee for proposed date for event.

2) Complete and submit Hawk-Art Therapy Request Form no later than 14 working days prior to requested date. Request for original art will be 45 days in advance. You will receive a confirmation once the date has been approved.

3) Confirm and complete room reservation for place of event with department.

4) Determine or make a selection for the design for the painting session.

5) Reserve tables, chairs, speaker system, screens, microphone, sign-in sheets for event.

6) Post the event on social media for advertisement and or via email to select group of participants.

7) Confirm number on a weekly basis with a final count the day prior to event to P Jackson 318.342.1968.

8) Event Assistance: An assistant or event worker will need to be provided for every 20 participants and available one hour prior to event for set-up. Prep work will be need to be completed prior to event by the assistant and afterwards for clean-up. Provide their name and contact information.

9) Arrange for a group photo following the session

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