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Human Resources

ULM POLICIES REGARDING THE PROHIBITION OF DISCRIMINATION AND RETALIATION AGAINST INDIVIDUALS BASED UPON THEIR RETIREMENT STATUS OR AGE HAVE UNDERGONE MANY REVISIONS. ALL EFFORTS HAVE BEEN MADE TO REMOVE ALL DOCUMENTS FROM THE ULM WEBSITE THAT CONTAIN INFORMATION THAT IS MISLEADING OR IN CONFLICT WITH ITS POLICIES. THIS INCLUDES A REMOVAL OF ALL REFERENCES TO SUBJECTING INDIVIDUALS TO ADVERSE ACTIONS FOR FALSE COMPLAINTS WHICH MAY HAVE AN UNDULY CHILLING EFFECT ON AN INDIVIDUAL WHO HAS BEEN SUBJECTED TO SUCH ACTION.
Click here if you believe that you have identified information on the ULM website that is out of compliance with ULM policies.

Americans With Disabilities Act Policy
The Americans with Disabilities Act of 1990 provides people with disabilities access to employment, public accommodations, public services, transportation and telecommunications. The Americans with Disabilities Act provides federal civil rights protection to people who are considered disabled. [details]
Anti-Discrimination and Harassment Policy
The University of Louisiana at Monroe is committed to offering all employees and students or users of University facilities a campus environment free from all forms of harassment, discrimination and/or retaliation in the workplace. No employee (staff, faculty, and administrator) or student, male or female, should be subjected to unsolicited and unwelcome overtures or conduct, either verbal or physical. All members of the University community should be treated with dignity and fairness without harassing conduct, which stifles productivity and hampers academic and professional motivation. [details]
Compensatory Leave For Unclassified Professional Staff
The University of Louisiana at Monroe within the parameters established by the University of Louisiana System, has adopted this Compensatory Leave Policy for unclassified professional staff. [details]
Criminal Background and Financial Credit Check Policy
The purpose of this policy is to provide guidelines for conducting criminal background and consumer credit reports for faculty and staff at the university, as well as applicants for employment. The process of conducting criminal background and consumer credit reports is intended to create and sustain a safe environment for all members of the university community. [details]
Criminal Background and Financial Credit Check Procedures
The purpose of this document is to provide internal procedures for conducting criminal background checks and consumer credit reports for faculty, staff and candidates for employment at the University of Louisiana-Monroe. Criminal background checks and consumer credit reports are intended to create and sustain a safe environment for all members of the university community. [details]
Crisis Leave Pool (Classified Employees Only)
The Crisis Leave Program is available to eligible classified employees experiencing a serious illness/injury or that of an eligible family member. Classified employee who meet eligibility under the Family and Medical Leave Act and who have insuffiecient paid leave balances to cover the family illness may request leave hours from the Crisis Leave Pool. Appropriate forms must be completed to request leave hours from the Pool. [details]
Demotion Pay
A Demotion is a change of a permanent or probationary classified employee from a position in one job to a position in another job, which is assigned to a pay grade with a lower maximum rate or pay. [details]
Dependent Fee Exemption
Eligible ULM employees may use the dependent fee waiver for their spouse or children to attend the university for undergraduate instruction only. The spouse or child must be eligible as a dependent for tax purposes during the calendar year in which the fee exemption is issued. [details]
Drug Testing
LA RS 49:1001-1021 authorized the University to proceed with drug testing of ULM employees. The context of this policy will be pursuant to this statute and to the Drug-Free Schools and Communities Act of 1986, the federal Drug-Free Workplace Act of 1988, the Drug-Free Public Housing Act of 1988, the Louisiana Drug Testing Act of 1990, the Omnibus Transportation Employee Testing Act of 1991, the Federal Highway Administration procedures, Title 49CRF part 40 and part 382 et al., LA Revised Statutes 23:1081 and 1601, and Executive Order MJF 98-38. [details]
Drug-Free Workplace
ULM is committed to maintaining a drug-free workplace and workforce free of alcohol and substance abuse and to vigorously comply with the requirements of the Federal Drug-Free Workplace Act of 1988. [details]
Employee Class Enrollment
Eligible ULM employees interested in taking classes at ULM are required to submit an Employee Application for Fee Waiver/Authorization to Take University Classes form each semester. This request must include ALL classes the employee will be taking, whether or not the classes affect the employees work schedule or are included in the request for a fee waiver. [details]
Equal Employment Opportunity Policy
The University of Louisiana at Monroe firmly supports the policy of Equal Employment Opportunity as set forth in the University's Equal Employment Opportunity Policy. [details]
Extraordinary Qualifications/Credentials
The policy establishes procedures through which the University determines the entry salary for classified Civil Service applicants hired with extraordinary qualifications and credentials. [details]
Family Medical Leave
Federal regulations require the University to designate Family Medical Leave to eligible employees who need to attend to their medical needs or that of an eligible family member. The Family Medical Leave Act requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons regardless of whether the employee has sufficient annual or sick leave balances. [details]
Flexible Work Hours Policy
Establishes the University's policy on flextime schedules. [details]
Grievance Policy Classified
It is the intention of the Classified Employees Grievance Policy to provide the classified employees a method to be heard and a venue for resolution of grievances. Actions of discrimination, harassment and/or retaliation should be submitted to the appropriate administrator as outlined in the University's Anti-Discrimination and Harassment Policy. [details]
Grievance Procedure Unclassified Non-Faculty
This grievance policy has been established for the University's unclassified non-faculty staff. The policy is intended to cover employee complaints, grievances and the appeals process occuring during the course of employment at ULM. Actions of discrimination, harassment and/or retaliation should be submitted to the appropriate administrator as outlined in the University's Anti-Discrimination and Harassment Policy. [details]
Hiring Policy ULS M-18
Hiring without regard to retirement status and without regard to prior complaints of discrimination of other protected EEO activity. [details]
Insurance Coverage for Separation Employees
This policy has been established to provide guidelines for the continuation of insurance benefits for separating employees. [details]
Leave Prior to Separation
Establishes the University's policy on the use of annual and/or compensatory leave immediately preceding resignation, termination, or retirement. The employee shall not engage in employment during this leave period, which would otherwise be prohibited during the employees regular employment (The Louisiana Code of Governmental Ethics (R.S. 42:1121)). [details]
Minimum Supervisory Training Policy
The Louisiana Department of Civil Service has established a minimum set of training guidelines for designated civil service supervisors. This policy gives guidelines for ULM employees covered by the state policy. [details]
New Employee Orientation Policy
This policy applies to all employees at the university. Specifically, this policy includes any person who is employed by the university on a part-time or full-time basis, including but not limited to all faculty, unclassified staff, classified staff, and casual wage (WAE) employees. [details]
Optional Pay Policy & Questionnaire
Establishes the University's policy which ULM grants individual pay adjustments to permanent classified employees for retention of an employee, to adjust for pay differentials, to compensate employees for performing additional duties or to recruit employees. [details]
Preventing and Addressing Retaliation ULS M-12
University of Louisiana System Policy M-12 [details]
Promotional Pay(Classified Employees Only)
A Promotion is a change of a permanent classified employee to a job which is assigned to a pay grade with higher maximum pay. An employees pay for promotion will be determined based on Civil Service Rule 6.7. [details]
Report of Material in Non Conformance With ULM Policies
REPORT OF MATERIAL THAT IS BELIEVED TO NOT BE IN CONFORMANCE WITH ULM POLICIES REGARDING DISCRIMINATION AND RETALIATION ON THE BASIS OF RETIREMENT STATUS OR AGE OR ANY OTHER PROTECTED CLASS [details]
Return to Work
The University has established a return to work policy to assist with the transition of an employee, who has been out due to Workers' Compensation, back into the workforce. [details]
Shared Sick Leave Policy (Faculty and Unclassified Staff only)
The Shared Sick Leave Policy is available to eligible faculty and unclassified staff experiencing a serious illness/injury. Eligible faculty and unclassified staff who meet eligibility and who have insufficient paid leave balances may request leave hours from the Shared Sick Leave pool. Appropriate forms must be completed to request leave hours from the pool. [details]
Special Entrance Rate Policy
Establishes the policy and procedure through which the University determines the entrance rates for qualified Classified Civil Service positions. [details]
Transfer Hiring Policy
Established guidline for the hiring of Civil Service (classified) employees who are transfering in from another state agency with permanent status. [details]
Unclassified Staff Handbook
The Unclassified Staff Handbook contains general information and guidelines and is not intended to be comprehensive or to address all possible applications of, or exceptions to, the general policies and procedures described. Some subjects described here are covered in detail in official policy documents. Employees should refer to these documents for specific information, as the Unclassified Staff Handbook may only provide a brief summary. The Unclassified Staff Handbook articulates the privileges and obligations of unclassified staff. The information in the Unclassified Staff Handbook should be supplemented by the Rules of the ULS Board of Supervisors for State Colleges and Universities under the Louisiana Board of Regents. [details]
Unscheduled Absence Policy
Within the guidelines of Civil Service Rule 12.6, the University has adopted this policy to encourage responsible use of leave by all classified employees. The intent of this policy is not to punish classified employees, but to consider the greater good of the state service by reducing unscheduled, disruptive absenteeism. It is also intended to improve morale by reducing the negative effects of absenteeism on co-workers and to improve the states service to its clients and customers by promoting good employee attendance. [details]
Workers' Compensation Policy
The purpose of this policy is to establish the responsibilities and rights of the employee and employer as they pertain to Louisiana Workers Compensation Laws (Chapter 10, Revised Statute 23). [details]
Workplace Violence
The purpose of this policy to ensure the highest standard of safety for all faculty, staff, students and visitors on this campus. The University will take all reasonably available steps to protect all such persons from violence. [details]

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